How to Use This Pack
Audience: Sarah Roig Goal: Get 3 quotes per vendor type in 1 week, then make decisions
The plan (1 week)
| Day | Action | Time |
|---|---|---|
| Monday morning | Send Q5 PDF request to Sexitive AR gerente (WhatsApp) | 10 min |
| Monday afternoon | Email 3 despachantes (template in outreach-emails.md) |
30 min |
| Tuesday morning | Phone 3 contadores (use questions from contador-questions.md) |
1 hour |
| Tuesday afternoon | In-person visit to La República S.R.L. for imprenta quote | 1 hour |
| Wednesday | Phone 2 couriers (AEX + Mirtrans) | 1 hour |
| Thursday | Follow up on all outstanding | 30 min |
| Friday | Get all answers, score vendors (use vendor-scoring.md), make decisions |
2 hours |
| Total time | ~7 hours over 5 days |
Step-by-step instructions
Step 1: Open this folder on your phone/computer
The folder has 10 files. Open the index page (00-index.md) to see them all.
Step 2: Print the questions you need
Before each vendor call or meeting, print the relevant file:
- For Sexitive AR gerente: sexitive-ar-questions.md
- For despachante: despachante-questions.md
- For contador: contador-questions.md
- For imprenta: imprentas-questions.md
- For courier: courier-questions.md
Step 3: Send outreach (use templates in outreach-emails.md)
Copy-paste the template into WhatsApp or email. Don't customize much — the templates are ready.
Step 4: During the call/meeting
Take notes in the printed file. Fill in the answers as you go.
Step 5: After all vendors respond
Open vendor-scoring.md and fill in the scores. Use the same scoring for each category (despachante, contador, imprenta, courier).
Step 6: Make decision
Pick the highest scorer. If close scores, use judgment (gut feel, references, chemistry).
Step 7: Sign engagement letter
For despachante and contador (imprenta and courier usually don't need formal engagement). Use the template in vendor-conversation-questions.md for key clauses.
Step 8: Send all answers to Erebus
Erebus updates the pricing model, budget, and cash flow projections based on actual numbers.
What NOT to do
- ❌ Don't send all 7 templates at once (overwhelming)
- ❌ Don't accept the first quote without comparison
- ❌ Don't sign without reading engagement letter
- ❌ Don't pay 100% upfront
- ❌ Don't hire a vendor without checking references
- ❌ Don't promise exclusivity to any vendor in first year
What TO do
- ✅ Send outreach Monday morning
- ✅ Follow up Thursday if no response
- ✅ Ask ALL the questions (vendors expect this from serious businesses)
- ✅ Take notes during calls (you'll forget otherwise)
- ✅ Compare 3+ candidates per category
- ✅ Choose based on score + gut feel
- ✅ Send answers to Erebus for model updates
If something goes wrong
| Problem | Action |
|---|---|
| Vendor doesn't respond in 3 days | Phone call instead of email/WhatsApp |
| Vendor gives vague answers | Red flag → try next candidate |
| All candidates score poorly | Search more (Google, LinkedIn, referrals) |
| Vendor asks for 100% upfront | Reject → try next |
| Sarah gets decision paralysis | Pick the highest-scoring vendor and move on |
After the launch (Month 1+)
- Re-evaluate vendors monthly (per
daily-checklist.md) - Look for new vendors as business grows
- Fire vendors who don't deliver (per
vendor-red-flags.md)
Help is available
If you're stuck or overwhelmed: 1. Call Ivan (the founder, your mentor) 2. Message Kiki (sales lead, your primary contact) 3. Send questions to Erebus via GitHub issues
Don't make decisions alone. Use the network.
Last updated: June 26, 2026